Job Announcement

Job Title: Administrative Assistant
Location: West Hollywood, California

Job Summary:
The Administrative Assistant is a full time, non-exempt position responsible for a range of administrative support duties for all offices of the Institute. The Tribal Law and Policy Institute (Institute) is an Indian owned and operated non-profit organization that specializes in providing training, technical assistance, resource development and other services to enhance tribal justice systems across the nation.

Salary/ Benefits:
Salary Range is $40,000 - $50,000 based on qualifications, experience and available funding. Excellent benefits package, including health, dental, vision and retirement.

Duties and Responsibilities:
Under the guidance and supervision of the Administrative Manager, the Administrative Assistant:

• Takes lead responsibility in maintaining day-to-day office operations including:
  • answering phones/ checking phone messages daily
  • greeting visitors
  • providing information to public tactfully and concisely; referring complicated inquiries to appropriate staff
  • opening and sorting mail
  • preparing and sending out mail/packages
  • photocopying and scanning documents
  • maintaining and ordering office supplies and inventory
  • filing
  • overall office maintenance and management
• Takes lead responsibility in assembling/duplicating/disseminating resource and training materials.
• Assists Administrative Manager with administrative duties pertaining to all offices of TLPI, including but not limited to:
  • assisting with staff travel arrangements
  • posting documents on share point
  • general financial tasks
  • taking meeting minutes
• Assists the Executive Director, Deputy Director and Program Specialists with special projects, as needed.
• Assists Logistical Coordinator with scheduling tasks including:
  • scheduling conference calls
  • updating meeting dates and times on staff calendar
  • sending out email reminders prior to meetings
• Assists in coordinating national and regional meetings and/or conferences by assisting with the logistical planning, coordination and delivery including:
  • travel coordination
  • compilation of event/training materials and resources
  • logistical arrangement with the conference facility
  • room blocks
  • equipment arrangements, etc.
  • registration of participant/scholarship recipient prior to event/training
  • on-site registration
  • sponsorships
  • entertainment and activities
  • continuing education credits

Supervisory Responsibilities:
No direct supervisory responsibilities.

Qualifications:
Education and/or Experience:
Strongly preferred: Minimum of two (2) years of clerical and/or administrative experience.
Preferred: Associate’s degree (A.A) or other applicable advanced degree; previous experience in tribal criminal justice systems; background in legal research and assistance.

Organizational Skills:
Required: Demonstrated ability to prioritize and effectively multi-task, to exercise initiative and be a self-starter. Demonstrated ability to meet deadlines. Demonstrated ability to maintain focus in environments that can at times be stressful.

Language / Writing Skills:
Required: Ability to read and write interoffice memorandums, and basic administrative documents.
Preferred: Familiarity with development of training materials.

Reasoning Ability:
Required: Ability to solve practical problems and deal with a variety of variables in situation where only limited standardization exists. Must have at least a basic knowledge of federal Indian Law and Tribal law.

Other Skills and Abilities:
Required: Proficient ability in a wide range of computer software programs such as Microsoft Office (Word, Publisher, PowerPoint, Excel, Outlook), SharePoint, Adobe Acrobat, QuickBooks, Skype and others.

How to Apply:
Submit a cover letter, resume, and two references to:

Jessica Allen, Administrative Manager
Tribal Law and Policy Institute
Email: Jessica@tlpi.org

Questions regarding the job announcement should be directed to Jessica@tlpi.org.
Application deadline: Friday July 29, 2011

The Tribal Law and Policy Institute is and equal opportunity employer. Tribal citizens, women, and persons of color are encouraged to apply.